Terms & conditions
Interpretation and Variation
In the Terms and Conditions the following definitions apply:
FW means Forestry Wellbeing
“you” means any person that has completed and submitted any booking form on the Website www.forestrywellbeing.co.uk or in person with the tutors in which registration has been accepted by FW.
“tutor” means Claire Dunn or Emma Matthews.
FW reserves the right to vary and revoke the Terms and Conditions from time to time. Any such changes will be notified to you and, until revoked, are and will be binding on you.
Retreat Bookings
Booking
To secure your place please complete the online booking form as soon as possible. On receipt of your booking form we will email you to confirm your place along with our bank details for payment of a non-refundable deposit by BACS transfer. Limited places available. First come, first served.
Payment
Your place is only secured when we are in receipt of your non-refundable deposit. We then advise you make regular payments using the bank details provided in your confirmation email. This makes payments more manageable for you and will bring your balance down.
Each time you make a payment by BACS, we will be notified, and the amount will be added to your account.
The complete balance is due no later than 12 weeks before (July 1st 2022) the start of the retreat. The date the complete balance is due is the ‘due date.’
Cancellation Policy
Cancellation by us (Forestry Wellbeing)
Cancellation by you (the attending participant)
Fitness and Health
Limitation of Liability
Personal Belongings
Dress
Safety and Hygiene
General
Data protection and use of your data
Interpretation and Variation
In the Terms and Conditions the following definitions apply:
FW means Forestry Wellbeing
“you” means any person that has completed and submitted any booking form on the Website www.forestrywellbeing.co.uk or in person with the tutors in which registration has been accepted by FW.
“tutor” means Claire Dunn or Emma Matthews.
FW reserves the right to vary and revoke the Terms and Conditions from time to time. Any such changes will be notified to you and, until revoked, are and will be binding on you.
Retreat Bookings
Booking
To secure your place please complete the online booking form as soon as possible. On receipt of your booking form we will email you to confirm your place along with our bank details for payment of a non-refundable deposit by BACS transfer. Limited places available. First come, first served.
Payment
Your place is only secured when we are in receipt of your non-refundable deposit. We then advise you make regular payments using the bank details provided in your confirmation email. This makes payments more manageable for you and will bring your balance down.
Each time you make a payment by BACS, we will be notified, and the amount will be added to your account.
The complete balance is due no later than 12 weeks before (July 1st 2022) the start of the retreat. The date the complete balance is due is the ‘due date.’
Cancellation Policy
- Initial deposits are non-refundable.
Cancellation by us (Forestry Wellbeing)
- In the event that the retreat is cancelled by Forestry Wellbeing, a full refund will be offered.
- In the event that the retreat is cancelled by the venue owners, an alternative date will be offered.
Cancellation by you (the attending participant)
- Any cancellations at less than 10 weeks notice will be charged at 50% of the full fee.
- For any cancellations within 4 weeks of the start of the event the full fee will be charged.
- In the event of any of the above conditions not being complied with by you, the agreement may be terminated by FW.
- Failure to pay the complete balance of any outstanding amount by the due date may result in your place on the retreat being cancelled and you losing any monies paid.
- If you would like to discuss a payment plan, please contact us.
Fitness and Health
- For health and safety reasons, you will need to complete a short up-to-date medical questionnaire which will be emailed to you on completion of your booking form. Without a completed medical questionnaire, your place on the retreat may be cancelled by FW and you will not be eligible to receive your non-refundable deposit.
- By completing a medical questionnaire you are agreeing that you are confident that you are able to participate in physical activity including yoga and walking .
- This information will be treated confidentially by FW.
- You are advised not to undertake strenuous physical activities without first seeking medical advice if you have concerns over your physical condition. FW reserves the right to refuse access to you, in its absolute discretion, if it considers that the health of the individual concerned may be endangered by participating in the retreat.
- You should not attend the retreat if you have low/high blood pressure and/or cardiac irregularities, until you have written permission from your doctor. If there is any doubt, you should consult your doctor. You must notify the FW of any circumstances affecting your health which may be exacerbated through attending the retreat.
- You are required to follow the instructions of the tutors at all times.
- You are not permitted to practise with FW if under the influence of alcohol or drugs.
Limitation of Liability
- It is your responsibility to ensure that you are capable of undergoing a routine of exercises provided by any programme which you follow or class which you attend. You accept the risk of injury from performing exercises and are advised to consult your doctor prior to beginning any session if you are in any doubt.
- FW accepts no liability for loss or damage to your property or for injury on the retreat premises or outside the retreat premises except insofar as such loss, damage or injury is by law incapable of exclusion.
Personal Belongings
- Personal belongings are brought onto the retreat premises at your own risk and FW does not accept liability for any loss or damage whatsoever to such items.
Dress
- You are requested to wear a form of dress appropriate to the practice of yoga and walking. It is recommended that you wear light, loose clothing for yoga, and suitable footwear and clothing for walking.
- You should attend yoga sessions barefoot. Footwear should be removed in the entrance area before entry to the yoga room / studio.
- You should use a yoga mat to practice in the yoga room / studio. Mats are available to purchase at the yoga retreat should you not have your own. Please notify us in advance if you wish to purchase a yoga mat from us.
Safety and Hygiene
- In the interests of safety and hygiene, no crockery, glass or food are permitted in the yoga room / studio.
- You must not walk around the yoga room / studio barefoot if you have verrucas or similar foot contagion.
- Smoking is forbidden everywhere on the retreat site.
General
- You are required to give notice to the FW of any change of home address or email address or contact phone number. Failing such notice, all communications will be assumed to have been received by you within five days of email sent or mailing to the last address (of either type) notified to FW.
- FW reserves the right to refuse admission to the retreat weekend.
- FW, if you so wish, will communicate with you by electronic mail (“email”). By providing an email address to FW you consent to receiving email communications from FW, including notices pursuant to the Terms and Conditions. You also accept the risk that email may not be a secure and confidential means of communication. FW will not be liable for any loss or damage suffered as a result of communicating with you by email.
- You will respect and adhere to the Health and Safety Act (https://dropbox.com/sh/sysdoqs174izgz6/AABGjOdDEExJHj-2dFDX_ysta?dl=0)
- You will ensure appropriate behaviour and conduct during the event including no smoking on the site, no littering, no use of illegal drugs, no abusive or violent behaviours.
- You accept responsibility for any damage negligently caused by you, to the property, during the event and/ or as a consequence of the event. You shall make full financial recompense to FW for such damage.
- The retreat premises are not licensed to sell alcohol, however, you may consume alcohol in designated areas as agreed between FW and the retreat premises.
- At the conclusion of the event, you agree to ensure all furniture and moveable equipment is returned to the same position as found at the start of the event.
Data protection and use of your data
- FW will only use your data for the purposes of health and safety, contacting you in case of cancellation and informing you of upcoming events that we are running. We will not share your information with any third parties and will keep all information safe and confidential.
